Police Records & Dispatch Procedures

Department records are confidential operational information.

• Access records only for a genuine duty purpose and only within the permissions of the active role. Curiosity searches, celebrity checks and access for friends or alternate characters are prohibited.
• Do not copy protected records into public Discord, personal notes or unauthorised storage. Every search and amendment may be audited.

The incident is the shared master chronology for one event or connected investigation.

• Record date, location, summary, involved people and vehicles, alleged offences, attending units, evidence links and current disposition.
• Use objective language and separate observed fact, witness account, system result and officer inference.

Each officer records their own material observations and decisions.

• Explain grounds for detention, search, arrest, force, pursuit and seizure rather than using conclusions such as “suspicious” without facts.
• Include who, what, when, where and how; link the incident, evidence, charges, warrants and relevant media.

Registry information is an investigative lead, not automatic proof.

• Confirm identity using supported records and roleplay. Do not merge different characters or treat an OOC player identity as evidence.
• Ownership or registration does not prove the registered person possessed, drove or used an item at the relevant time.

Coercive records require clear grounds, scope and review.

• A warrant identifies the subject or place, objective grounds, authorised scope, approver, status and execution outcome.
• Alerts must describe a current risk or investigative need, identify an owner and include an expiry or review point. Never use alerts as punishment or personal commentary.

Records must remain accurate, attributable and reviewable.

• Correct errors promptly through an amendment that preserves who changed what and why. Notify a supervisor where the error affected arrest, charge, warrant or public safety.
• Never delete or alter a record to conceal misconduct, improve a case or help an associate. Report suspected unauthorised access through command or Internal Affairs.